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Memorandum of Association

The name of the society is “THE ASSOCIATION OF SURGEONS OF INDIA ODISHA STATE CHAPTER”

The Registered Office of the Association will be situated in the State of Odisha. The Registered Address of the Association shall be In Front Of Eastern Gate SCB Medical College,2nd Floor IMA House, Medical Road,Ranihat, Cuttack – 753 007.

The objectives of the Association:

1). To encourage and advance the study and practice of the Science and art of Surgery.

2). To promote social and academic interaction among the surgeons of India and Abroad.

3). To encourage scientific research and experimental work on Surgical problems.

4). To organize scientific research and experimental work on Surgical problems. Organise exhibitions of surgical and allied instruments and equipment and to encourage their improvement.

5). To provide for continuing Medical Education (CME) programmes for postgraduate students and medical practitioners.

6). To establish and maintain website, reference libraries of books, journals, Newsletters, audiovisual materials etc., relating to medical science with special attention to surgery.

7). To watch Government legislation affecting Surgeons. To extend surgical help to any deprived community, participate in prevention and treatment of cancer, trauma etc., disaster management and other social welfare activities. To protect the interest of the members by helping them to deal with legal problems. Towards these legal, social, academic and financial goals to form a federation of all surgical specialities.

8). To publish books and journals devoted to surgery and allied subjects. The journals shall be the official organ of the Association of Surgeons of India.

9). To arrange and conduct examinations including post graduate examinations and award certificates and prizes on subjects connected with the science and art of Surgery. To establish and affiliate to autonomous Surgical Colleges / Institutes with attachments to various hospitals in India and abroad for education and training in Surgery and its various disciplines.

10). To make rules, when deemed necessary, inter alia relating to discipline and professional conduct of surgeons.

11). To do all such other things as may be incidental to or conductive to the attainment of all or any of the above objects.

The affairs of the Association shall be managed by an Executive Committee duly elected from time to time as per the procedure detailed in rules and regulations items 4 & 5 of this Constitution.

The Association is authorized to receive donations, grants, subscriptions or other income, to hold funds and to utilize the funds for fulfilling the objectives of the Association.

The income and property of the Association whensoever derived shall be applied solely towards the promotion of the objectives of the Association as set forth in this memorandum of Association and no portion shall be paid to individual members as dividend, bonus or gifts.

The Executive Committee or any of its members shall not be held responsible for loss of any property unless it is due to wilful default or negligence.

The Executive Committee shall have the full power of control and management of the affair of the property of the Association, to engage such officials, other staff or other persons as may be found necessary for the proper conduct and management of the affairs of the Association in carrying out its objectives.

The Executive Committee shall have power to invest and deal with the money of the Association and borrow such sums of money with the approval of General Body as it may resolve as tending to benefit the Association.

Such money and properties of the Association as are not utilized for the objectives of the Association may be invested, in such manner in Banks and in such a way as the Executive Committee may, in its sole discretion think proper and the Executive Committee may at its discretion change the investments in order to better fulfil the objectives of the Association and also spend with the approval of General Body for such objectives the entire money and the properties of the Association without necessarity constituting or creating a permanent endowment.

The Association may make new Rules & Regulations or Bye laws of the Association for its smooth running. The Association is authorized to delete. Change or add Rules and Regulations or Bye laws when found necessary in accordance with the provisions of the Odisha Societies Registration Act, 1975 and the rules made thereon.

The Association year shall be from list January to thirty first December for administrative purposes but the financial year shall be from 1stjuly to 30thjune.

RULES AND REGULATIONS

Name of the Association: The Association shall be called “The Association of Surgeons of India Odisha State Chapter” with the aims and objectives specified in the Memorandum of Association.

Legally permissible extension of certain words used:

In the construction of these Rules and Regulations generally unless repugnant to the context, the singular shall include the plural and the masculine the feminine and vise-versa and writing shall include printing, lithograph, electronic media or other substitute for writing.

Membership:

A) Categories: The membership of the Association shall be of 2 categories.

a). Full Life Member: Medical Practitioner registered in India under the IMC Act 1956 or recognized by the Government of India and practicing, teaching or doing research in the science and art of surgery and holding a post graduate qualification in surgery (including its specialities) recognized by the Government of India shall be eligible for Full Life Membership. He has to pay an Entrance fee of Rs.100/- along with the life subscription fee of Rs.10, 000/-. The ASI Central Executive Committee shall have the powers to revise the fees from time to time and the same will become effective after the General Body ratifies it.

b). Associate Life Member: Medical practitioner registered in India under the IMC Act 1956 or recognized by the Government of India and engaged in the practice of branches of medical sciences auxiliary to surgery or who is a post graduate student in a MCI / Government of India recognized surgery course is eligible to become an Associate Member. He will have to pay the Life subscription fee same as that of a Full Life Member. Associate Life Member may be advanced to Full Life Membership on his being eligible for the same.

B) Eligibility: The Executive Committee shall have the right to decide eligibility or otherwise of the category to which a person could be admitted as member and such decision shall be final.

C) Application and acceptance:

a) Every new member has to fill an application form with recent photo, contact & other required details, proof of qualifications & registration & sign a declaration about his nationality, that he will follow ethical practices & uphold the constitution of ASI & follow its rules & regulations.

b) Every candidate who applies to the Association for Membership shall be duly proposed and seconded by Full or Senior Memberswill become a Member only after the ASI Central Executive Committee accepts his application.

c) New membership shall commence from the day the ASI Central EC accepts his membership.

D) Privileges of Membership:

a) All Full Life Members shall be entitled to participate in all activities of the Association including the right to vote and to contest elections. They shall receive the Indian Journal of Surgery on line.

b) All the members have the right to inspect the accounts, records and registers of the Association during reasonable working hours of the office. The Members shall request the Hon.Secretary in writing at least 7days before.

c) On request of at least 1/3rd Members to convene a meeting for discussing a specific agenda, the EC should convene a SGBM. If the EC falls to convene the meeting, the requistionists may themselves convene the meeting with 21 days prior notice duly served to all the members of ASI. If the necessary quorum is not present in such a meeting, then the meeting shall stand dissolved.

E) Cessation of Membership:

a) Membership of the Association shall cease ,If the member resigns or dies.

b) If an existing Annual Member has not paid his subscription or any other dues for one year after it has became due and payable and Honorary Secretary has given him a notice by registered AD post demanding payment and if he fails to clear all dues after 21days of receipt of such notice, his membership shall be terminated. Such person may be reinstated as member at the discretion of the Executive Committee, only on payment of all outstanding dues.

c) If the membership is terminated as per rue 15a & b.

  1. Management of the Association:

The management of the Association shall be vested in the Executive Committee.

Constitution of Executive Committee: Executive Committee consists of

  1. President
  2. Vice President.
  3. Honorary Secretary.
  4. Honorary Treasurer.
  5. Editor
  6. Executive Committee Members

(The President, Vice President, Honorary Secretary, Honorary Treasurer, Editor are the Office Bearers of the ASI Odisha State Chapter).

7.Members of the Executive Committee from approved State Chapters of ASI.

The Members of the EC shall be elected in proportion to the strength of membership of Chapters as on 30th June of every year, as per the following pattern.

No. of Full Life Members No. of EC Members
-Up to 100 1
100 to 200 2
200 to 300 3
300 to 400 5
400 to 500 7
No. of Full Life Members No. of EC Members
500 to 600 9
600 to 700 11
700 to 800 13
800 to 900 15
900 to 1000 17

i). Only Full Life Members of ASI belonging to that State Chapter will be considered for the membership strength.

ii). Executive Committee members shall be elected once in three years while every year a new Vice President shall be elected. The Executive Committee with the same elected members shall be reconstituted every year when Vice President takes over as the President. Hon. Secretary and Hon. Treasurer shall be elected each year from this reconstituted Executive Committee as per clause {5(ii)}. Therefore, the election of ASI for the post of Vice President shall take place every year and that for the Executive Committee shall be once in three years.

8). Co-opted Members elected to the Executive Committee by the Executive Committee:

i). To fill vacancies till next elections

ii). To represent National State Chapter areas.

iii). For a specific acagemic. ASICON or other ASI objective.

(Co-opted members shall have no voting rights).

9). Officio: Immediate Past President of the Association.

10). Special Invitees:

Past Presidents, Director of Academics, Director of Social Welfare, Organizing Chairman & Organizing Secretary of OSASICON or any CME as deemed necessary by the President, Honorary Secretary & the Executive Committee can be made a special invitee to any meetings. But the special invitees have no right to participate in any voting process.

B). Special Invitees:

Past Presidents, Director of Academics, Director of Social Welfare, Organizing Chairman & Organizing Secretary of OSASICON or any CME as deemed necessary by the President, Honorary Secretary & the Executive Committee can be made a special invitee to any meetings. But the special invitees have no right to participate in any voting process.

C). Functions and Powers of Executive Committee:

  1. Resolutions of the Executive Committee regarding management and administration, which are not contrary to constitution (memorandum and by-laws) of ASI and shall ordinarily, bind the Association.
  2. The Executive Committee may appoint a full time Administrative Officer and Staff (non members), who may be given specific duties and day to day management. It may appoint Lawyer or other required professionals for purpose as deemed fit for the function of ASI, Odisha State Chapter.

D). Election of executive committee :

  1. The vice president shall be elected every year and member of the Executive committee shall be elected every third year by the General Body .
  2. The elected vice president will take over as the president next year .
  3. Honorary secretary & Honorary Treasurer shall be elected from among the elected EC members.

(Members of the Executive Committee comprises of President, Vice President, Hon.Secretary, Treasurer, Editor & Executive Committee Members)

11). Functions and powers of the president :

  1. The president shall preside over all General Body and Executive Committee meetings and OSASICON .
  2. He shall see that the constitution of the Association is adhered to.
  3. He has the right to attend any committee meeting of the Association .
  4. All documents, conveyances and contracts shall be made by the president of the time .
  5. He should ensure that no endorsement of any commercial product is issued by ASI unless it is a product of ASI Research  & development .
  6. The President is empowered in consultation with the EC to take any decision required to manage any contingency for which rules have not been framed here.Such decisions have to be ratified at the next EC & GB Meetings.
  7. The president has to be invited well in advance to all Annual City Chapter, CME and meetings as the Chief Guest at the Inauguration and his response obtained. He has to attend or send on Office Bearer or EC Members as his representative (will be Guest of Honour at the Inauguration.

E). Functions and powers of the Vice President:

  1. a) In absence of the President, he will perform all his duties.
  2. b) The Vice President will be the Chief Election Officer for the annual, mid-term if necessary of ASI state chapter election.
  3. c) The Vice President will be “in charge” of academic activities of ASI.
  4. Functions and Powers of the Honorary Secretary:
  5. a) He shall be the principal executive officer of the Association.
  6. b) He will execute all resolutions of the Executive Committee.
  7. c) He will call meetings in consultation with the President and keep all records including the minutes of all General Body meetings & Executive Committee meetings.
  8. d) He will be authorized to spend money within the limits laid by the Executive Committee.
  9. e) It will be his duty to inform all members the decisions of the Executive Committee within 3months of the EC Meeting.
  10. f) He will be in constant touch with the President and act according to his advice and instructions.
  11. g) The property of the Association shall be in possession and control of the Honorary Secretary.
  12. h) He is protocol officer and has to maintain protocol at all ASI meetings & Functions.
  13. i) He has to ensure that all OSASICON deadlines are met including the preparation of Scientific programme, Certificates, Scrolls, Citations etc. and that all Orations, Award winners and ASI Guests are officially invited.
  14. j) He has to keep data about members up to date and send a response to any change of address requested from any member.
  15. k) He shall be responsible for the records and registers of the ASI Odisha State Chapter.
  16. l) He shall submit the Annual reports of ASI in the Annual General Body Meeting for its approval.
  17. m) He shall grant access to the members of the ASI for the inspection of records including accounts.
  18. n) He shall have the general control over the staff of ASI Odisha State Chapter and perform such functions as deemed necessary.

F) . Functions and power of the Honorary Treasurer:

  1. a) He will keep accounts of the Association.
  2. b) He shall present un-audited accounts of the current year and the annual audited accounts for the previous financial year at the Annual General Body Meeting.
  3. c) He shall present the budget for the next year at the Annual General Body Meeting.
  4. d) He shall attend to the work at the Headquarters under instructions from the Executive committee or as delegated by the Honorary Secretary.
  5. e) Cheques or other negotiable instruments shall be jointly signed by the Treasurer along with the President or Honorary Secretary.
  6. f) Bank Accounts shall be operated jointly by the Hon.Treasurer along with the President or Honorary Secretary.

G). Transfer of Functions and Powers

    The President, Honorary Secretary and Honorary Treasurer should transfer the functions &powers to their duly elected successors at the OSASICON every 3 years the incoming officers should take legal possession of movable and immovable properties of the ASI. Organising Committee whereas, the Vice President elected each year has to take over the President every year from his predecessors.
    1. EC Member other than the President and the Vice President may delegate his functions in writing to any Member of the Executive Committee when he is not able to function due to illness or any other unavoidable circumstances.

H). Vacancy during term in Office

    Vacancies occurring by resignation or otherwise during year / term shall be filled as under:
    1. Honorary Secretary / Honorary Treasurer: The Executive Committee will elect a new office bearer among its members for the rest of the year.
    2. Vice President: The Executive Committee will elect a new Vice President among its members for the rest of the year.
    3. President: The Vice President shall continue the office for the rest of the year.

Elections:

a) Posts:

i) Vice President of the ASI Odisha State Chapter

ii) Honorary Secretary

iii) Honorary Treasurer

iv) Editor OJS

v) Executive Committee Members of the ASI Odisha State Chapter

b) Schedule:

i) Election for the post Vice president of ASI will be conducted as per By-Laws EVERY YEAR .The elected Vice President for previous year shall take over as President in next year .

ii) Elections for the posts of Editorial Board of Indian Journal of Surgery will be conducted as per By-Laws EVERY THIRD YEAR to fill up vacancies arising every third year .

iii) Elections for the posts of executive Committee Members of the Association of Surgeons of India Odisha State Chapter ,will be conducted as per By-Laws EVERY THIRD YEAR .

All sections will be conducted as per By-Laws by secure online electronic voting as per the following time schedule :

i)Full Life Membership List provided by the ASI Head Quarter by 31st July of each year, will he eligible to participate in the Election process.

ii)Nominations are to be invited by the 31stJuly .

iii)Last date for receiving nominations is 31st August .Scrutiny of Nominations will be done on the 1st working day after 31st August and all the applicants shall be  intimated about the validity of their nomination for contest by the Chief Election Officer .

iv)Withdrawals will be permitted upto 15th September .

v)If there is no contest , the result will be declared on 16th September .Copy of the result will be sent immediately to all EC Members .

vi)Electronic online voting will be conducted from 1st October to 30st October .

vii)Declarations of result will be done on the next  working day ie; 1stNovember at the Headquarters of ASI Odisha State Chapter  in Cuttack  by the Chief Election Officer .The exact time will be notified by the Chief Election Officer to all candidates .

viii) This schedule can be modified by the Chief Election officer in unforeseen  adverse circumstances , which should be ratified by at least 3/4th majority of the General Body in the next meeting .

C) Death of candidate :

i)If a candidate dies anytime during e-voting process , there will be no change in the election procedure or schedule unless he is the only nominee .A condolence message will be sent to the family with email copies to all members .

ii)If the candidate dies before start of polling , the e-voting should proceed with the rest of the contestants after deleting the deceased contestants name .

iii)If an elected candidate either dies during e-voting or dies  before assuming office ,the candidate with the next highest number of votes will be declared elected .

e) Eligibility:

i) Nomination for the first post of Vice president shall be from a full life member with voting rights of not less than 10 years standing in the association. He should have served as member of the executive committee of ASI as elected member for at least three years (nor complete term ) in the past. Candidates from areas / groups not eligible to have been represented by an elected EC member should have been a member (nominated or ex-office) of EC at least for three years.

ii) Honorary secretary, treasure & Editor should preferably have completed three years as EC member.

iii) Nominations for the post of executive committee member shall be from full life members of not led r than 5years standing in the association.

iv) The nomination shall have the proposer and seconder from the Odisha State Chapter only.

v) Nominations for more than one of the posts including those of IJS simultaneously will not be accepted.

f) Electorate :All registered ASI members as on 30thAugust of every year (membership should have been accepted by the executive committee) will from the electorate and will be eligible to vote .

6.Executive Committee Meeting :

a) The Executive Committee shall meet at least 4times in a year along office bearers , audited accounts and academic programmes of state and at the annual conference .

b)Any5members shall form a quorum .

c)The President , when present , shall preside over at all meeting  of the Executive Committee and in his absence Vice  President happen to be absent the meeting may elect its own Chairman for purpose of the meeting and he shall have all the powers of the president .

d) In every case of voting , the President or the Chairman will have a vote and in case of a tie , he will have an additional casting vote .

e)The voting will be by show of hands only except when decided otherwise unanimously .

f)All the proceeding of Meetings should be signed by EC members present in that meeting in future all meetings should by video recording. .

g)Whenever it is found inconvenient to call for a meeting of the Executive Committee and the Honorary Secretary deems is desirable that the opinion of the Executive Committee should be obtained on any particular matter , he shall do so by electronic mailer and by video-conferencing and act in accordance with the opinion of the majority of at least 8EC Members  provided it us endorsed by the President .

Such decisions should be ratified in the minutes of the next EC meeting .

7.Association Meetings :Annual General Body Meeting (AGBM) , Special General Body Meeting (SGBM) , OSASICON , Annual City Branch Meetings.

a)President shall  preside over all ASI Meetings .He can depute Vice President or in the absence of Vice President , any other senior EC member to preside over the meeting .If he is unable to do so, the EC/GB will elect a Chairman among the members present to preside the meeting .

b) Honorary Secretary of ASI on the advice of the respective President /Chairman can for a GB or EC meeting of the concerned body.

The Annual Report shall include the minutes of the last General Body meeting and such other information as may be of interest to the members  and or useful to them .The books of accounts of the Association shall be audited annually and shall be available for inspection to any members at the Annual General Body Meeting .Video recordings should be made available for any previous meeting whose minutes have to be passed .

c)AGBM: The Honorary Secretary shall circulate the notice of the meeting along with the Annual Report of the year , the statement of audited accounts of the preceding financial year , unaudited accounts up to 30th September of the current year 21days prior to the date of General body meeting by post /email to all members of the Association. The notice should clearly show the date , venue and agenda of the General Body meeting .The publication of such data at the official website and at the notice board of the registered office of the Association 21days prior to the date of Annual General Body meeting can also be considered as valid intimation to all members .

d)An Extraordinary General Body Meeting /SGBM may be convened .

i)By recommendation /decision of EC/GB / a committee constituted for a specific purpose .

ii)On receipt of request from 1/3rd of the entire EC or 1/3rd of all voting members in case f death of /disability of /infighting between the Honorary Secretary and President /Chairman .The Honorary Secretary shall circulate by post /email to all members of the Association , the notice of the meeting with the specific agenda .21 days before the date of any Special General Body meeting .The Publication of such notice 21days prior to the date of SGBM at the website of ASI Odisha State Chapter and at the notice board of the registered office can also be considered as valid intimation to all members .Routine business shall not be included in the agenda or discussed at such a meeting and the venue shall be preferably ASI Odisha State Chapter , Head Quarter – Cuttack or any city with more than 100 Full Life Members of ASI. The notice should clearly show the date , venue and agenda of the General Body Meeting .If the EC fails to convene the requested meeting within a month , the requistionist may themselves convene the SGBM by giving 21days prior notice with details as mentioned above to all the members .If the necessary quorum is not available in such SGBM, the meeting shall stand dissolved .

e)Any member desirous for moving a resolution  in the General Body meeting shall intimate the text duly proposed and to be seconded to the Honorary Secretary at least 2months before the date of General Body meeting .The Secretary shall include this in the agenda with the approval of the President .

f)The venue of any GBM should be secured and only members with voting rights and staff should be permitted in to the venue .Honorary Secretary should ensure that officer Beares and members attending any ASI GBM have bar coded ASI photo identity cards or their photo and complete update details or in the attendance register and computer correctly before permitting entry  into the GBM .

G) The quorum for the General Body meeting shall be 30 voting members , if there is no quorum , then the meeting shall be postponed to 15minutes for want of quorum .If there is no quorum in the postponed meeting , the members present shall be considered as the quorum. Only specific circulated agenda may discussed and decided  at such adjourned meeting .No decision will be taken on any subject discussed under the heading “Other matter permitted by the Chair” in an adjourned meeting .

h) Function , Duties and Powers of General Body Members :

i)The General Body shall after discussion , if found satisfied adopt ,approve and pass the Audited Accounts Statements of the preceding Financial year in the AGBM .

ii)The General Body shall elect the office Bearers ,Members of the Executive Committee.

iii)If any member aggrieved by any decision of the Executive Committee , any prefer an appeal to the General body .The decision of General Body is final .

iv)The General Body shall appoint the Election Officer and e-voting agency for the elections of ASI .

v)The General Body shall appoint a recognized chartered Accountant ad the Auditor for every financial year to audit the accounts of the ASI .

vi)The General Body by a special resolution supported by 3/4th of the members present and voting in person , proxy , email or post can :

Make ademdments to the Memorandum and Rules & Regulations of the ASI to add , modify , remove or reconstitute any provisions of Memorandum and bye-laws of the Association .

8.Amendments of the Constitution , and its schedules (Bye-laws ) and Annexure :

Memorandum of Association and Rules and Regulations (Bye-laws) can be amended (including deletions and additions ) by a special resolution passed by the 3/4th majority of the General Body of the Association provided :

 

a)Any amendment /(s) may be proposed by :

i)A full Life Member with voting rights and seconded by another Full Life Member with voting rights or

ii)The Executive Committee or

iii)Members of a specially constituted Constitution amendment committee .

The proposed amendments along with the notice shall be circulated to all the members of the Association with voting rights at least 21days prior to the date of the proposed Annual /Special GBM .Publishing the proposals at the Notice Board of the registered office and at the official website electronic information to all members shall also be considered valid .

b)3/4th of all registered voting members vote in favor of the amendments by online e-voting or at the Annual or Special General Body meeting by post or proxy or in person .

c)Modifications can be made to the proposed amendment on the floor or the house .

d)If the amendments were not passed  in the said meeting due to any reason .It can only be taken up at a 2nd GB meeting held a year or more after the first meeting .The resolution can be modified during the intervening period on the basis of inputs from members .The revised amendments are to be notified to

all members 60days prior  to the second meeting by email /Post or any other mode of circulation of notice or publication at the registered office /website .The same can be passed by ¾ of the participating valid Full Life Members in the second meeting .

e)Thepassed amendment shall be filled with the Registrar of Societies within three months of passing the amendment and the same shall take effect from the date of passing on the approval of Registrar.The Registered copy  of such amendments shall be circulated among the members .

f)All the Amendments  should be consistent with the provisions of the OdishaSocities Registration Act.

g)Any provisions of the rules and regulations of the Association which are contrary to the provisions of the act shall be overruled by the relevant provisions of the Act.

9.Publications :Journal , Others

The Association of may publish its official News Bulletin (4Nos), quantitively under the direction of the Editor & EC  + 1 Souvenir during OSASICON.

10.Academic Council for  surgical education , training , research , awards , Felloship examinations :

a)The EC will constitute an 4membersof  academic council consisting any Past President & 3eminent teacher / Surgeon, President , Vice President , Honorary Secretary and Honorary Treasurer as ex-officio members .It will be headed by one of the nominated members designated Director of Academics .

b)The nominated members of this council will have a3 year term and can have a maximum of 2terms .

c)The Director of Academics shall have the following objectives :

 

i)Co-ordinate surgical education and training and establish system of examination and certification similar to systems managed by surgical associations.

ii) Should make available self teaching material on ASI Odisha State Chapter website and in virtual simulation kiosks at Conferences get endoscopy and surgery trainer kits available to members and develop teaching aids .Should conduct teacher training , courses and help members with re-certification.

 

iii)Obtain grants for Research from various research funding agencies and donors ,manage the Research funds , encourage and support surgical research by members , coordinate multi centre trials , help members access references in pain  journals , setup an ethics committee for clinical trials , help members get patents commercialize their inventions .

 

iv)Identify and propose manes of eminent members for CME & training coursees .

v)Be responsible for checking the credentials of those applying for fellowships .

vi)Help the Vice president in preparing the CME programme.

vii)Help put in place a system of CME credits for SI members .

11.Social Welfare Council SWC) : For charitable surgical activities and public education .

a)The EC will constitute a 4members Social Welfare Council. It will be headed by one of the nominated members designated Director of Social Welfare, preferably a past President, President , Vice President ,Honorary Secretary and Honorary Treasurer of ASI Odisha State Chapter and President & Secretary of all city branches  will be the ex-officio members .

b)The nominated members of this council will have a 3year term and can have a maximum of 2 terms .

  1. c) Director, SWC shall have the following objects:

i)Committee for Extending surgical  facilities to deprived communities , holding surgery camps , setting up and staffing (by rotation) rural surgical  facilities etc.

ii)Committee for public education on cancer prevention etc.

iii)Accident (Traffic , industrial , etc)  and Trauma (Including burns) preventions committee.

iv)Innovation for low cost surgical equipment facilities .

f)Awards   to recognize  above activities by our members .

g)Training , Fellowship (after Hands on experience) in low cost community and disaster oriented surgery

14.Complainsts and Dispute Management Committees :

a)Fact Finding Committee of 3 members shall be set up by the EC to enquire into each complains of serious financial or election fraud or immoral or other undesirable activates by Office Bearers at State , City , level of Odisha State Chapter. Report is to be submitted to the President and placed before the EC .

b)Dispute Management Committee of 3 members shall e set up by the EC to redress and resolve complaints , grievance , disputes etc. outside the court .All complaints from and disputes concerning ASI members of Odisha State Chapter including disputes related to any Election process will have to be first referred to the EC. The EC can settle the dispute with  the dispute with a 75% majority  or forwards the dispute to the Dispute Management Committee for solution , conciliation /resolution . Only if this committee fails to resolve the problem should legal redress be sought by any member .Members with negotiating skills should be co-opted for this cell. The Members so aggrieved  by the decision of the EC may prefer an appeal to the general body . The decision of the General body will be final. The resolution passed by the majority of the General body shall be binding to all the members of the Association. Those who act against the  interest  of the association or create hindrance to the functioning of the association would risk disqualification /temporary suspension from EC /GB .

C) Legal Committee of 3 members should be set up by the EC to :

i) Address the Government about legislation affecting surgeons .

ii) Advise the office bearers and EC on legal matters and court cases involving ASI Odisha State Chapter.

iii) Advise the Members about medico-legal matters ,Royalty payment ,copyright agreement and filing of patents .

d) Jurisdiction : As the ASI Headquarters Odisha State Chapteris in Cuttackcourts at Cuttack will have exclusive jurisdiction with respect to any disputes concerning ASI Head Quarter of Odisha State Chaptercentre (including its Elections , Publications & financial activities ) and will have concurrent Jurisdiction with courts at the Cuttack of where the Headquarters.

Undesirable Activities and Disciplinary action:

a) Any member indicted on criminal charges in India will cease to be a member ofASI .

b) If a member is found to have indulged in undesirable financial ,moral ,electoral or other illegal activities or acts against interests or reputation of this association and its member ,either the EC or  GB have the power to initiate disciplinary proceedings  against the member if there seems to be prima facle case in such allegations  properly  brought forth. The Honorary secretary should give memo of changes in writing to the member on the advice of EC or GB .The EC or GB  also  has the power to keep the membership under suspension pending enquiry if the charges if the charges raised are of such grave nature and  such suspension pending enquiry shall  also be served to the member by the Honorary secretary in writing. The matter may be referrrd to the fact  finding committee which will conduct a factual enquiry and quantify the charges and the report will be given to the president to be placed before the EC for its deliberations . The member has to be given a chance to present his version and defend his case  before the EC in 3 months time from the date if issuance of the notice on his suspension / memo of charges provided the member furnishes reply within a months time of getting served of the notice. The observations of executive committee will be placed before  the GB .Decisions including termination of membership can be taken only by GB if passed by a majority of not less than 3/4th majority of member present in annual general body meeting with more than 30 members present  .

c) The reasonableness of any decision taken by the GB as per clause 15 (b) shall not be questioned by anybody  and is binding to all the member of the ASI .

CITY BRANCH

  1. Local Braches :- Full  Members of the state chapter  belonging to any city or locality may from branches. They may have their own constitution consistent with constitution of the state chapter .
  2. Management of State Chapter:-
  3. The state chapter will be managed by an executive committee consisting office-bearers ,elected representative and ex-officio members. All the elected Governing council of ASI elected from that ASI Odisha state chapter will be ex-office member of the EC of the state chapter .
  4. Only full members of the state chapter can be member of the executive committee of the state chapter .
  5. Meetings of the State Chapter: – The state chapters may decide to hold annual or other general body meeting, scientific meeting or social meeting  as per their requirements. However ,only full members of the state chapters can attend annual or other general body meeting  or other business meetings .
  6. Annual / Midterm Conferences :- The state chapters may arrange for Annual / Midterm conferences as they think fit. Part of any savings from the conferences may be sent to ASI Odisha State Chapter. The Annual Conference will be every year in the 2nd week of November for 2 ½ days. The Midterm Conference should be held July 2nd week every year. The 1st day will be devoted to PG CME, follow by 1 ½ day of Annual Conference. The venue has to be decided 2years prior to the date / year. PG CME on the 1st day of the Annual state chapter conference will be named as “ASICON 2019, PG CME DAY” with effective from 2022 as per the MOU signed with the ASI Odisha State Chapter (signed by President & Secretary) and by the Organising Chairman, Dr. C.R.Das& Organising Secretary, Dr. Sreejoy Patnaik of ASICON 2019.
  7. Annual Report:- A copy of the annual report of the state chapter should be sent to ASI every year .
  8. Accounts :-Yearly audited accounts of the state chapter should be sent to ASI every Year .
  9. Journal :- The state chapter may publish its own journal .
  10. Income of state Chapter :- Will be derived from :
  11. Chapter fees received from ASI
  12. Admission fee and annual or life membership fees received from members of the state chapter .
  13. Donations
  14. Miscellaneous
  15. Properly of state Chapter :- The state chapter shall have the power to purchase ,construct or acquire on lease or in exchange or hire or by gift or otherwise any real or personal property and any rights or privileges necessary or convenient for the purpose of the association and to improve ,develop ,manage ,sell, lease ,mortgage, dispose off, turn to account or otherwise deal with all or any part of the state chapter .
  16. Utilization Funds :- The state chapter shall utilize their funds only for the purpose of fulfilling their objects .

CITY BRANCH OF ODISHA STATE CHAPTER

  1. Formation a group of 50 full members of the ASI may request the EC ASI Odisha State Chapter to form a City Branches of ASI Odisha State Chapterif thought fit, the EC may approve the same .
  2. Only full members of ASI are eligible to become full members of the sections .
  3. The name shall be (Specialty) Section of surgeons of India . Alternative name may be ‘’Indian (Specialty) Association of surgeons of India” .
  4. The Following are the sections already formed and approved by the EC . Full members of the State Chapter to any city or locality may form Branch. They may have their own constitution consistent with contritely of the state chapter.

Membership :- There may be two categories of members :

    1. Full members : A full member of ASI practicing the particular specialty is eligible to become associate member of the section .
    2. Associate members :
    3. A full or senior member of ASI not included in (a) above is eligible to become associate member of the section .
    4. A registered doctor practicing the specialty and registered with medical council of India and associate members of ASI is also eligible to become associate member of the section .

Fees :- The Section is authorized to prescribe admission ,annual or life subscriptions for its full or associate members .The section has to make its own arrangements to collect these fees.

Year & Headquarters :- The Section can decide its own year and location of its

State chapter of sections :-The section may have its state chapters and Branches for scientific activities .

Termination Membership :-

  1. If a full member of section ceases to be a full member of ASI ,he will cease to be full member of the section .
  2. If an associate or full member of the section resigns or fails to pay his section subscription by due date he will  cease to be an associate or full member of the section .

Management :-

The section will be managed by an executive committee consisting of office bearers ,elected representatives and ex-officio members .

Only Full members of ASI can be a member of the executive committee of the section

Meetings :- The section may decide to hold annual or other general body meetings ,scientific or social meetings as per its requirements. However ,only full members of the section can attend annual or other General body meeting or other business meetings of the sections.

Conferences :-The sections may arrange their own conference as per their requirements .Part of the savings from conferences other than those along the annual conference of ASI may be sent to ASI .

Annual Report :- A copy of the annual report of the section should be sent to ASI every year .

Accounts :- Yearly audited accounts of the sections should be sent to ASI every year .

Journal :- The Section may publish its own newsletter or journal .

Income of section :- Will be derived from :

Admission ,annual or life membership fees received from different categories of members of the section .

1)Donations

Miscellaneous

Property Section : The section shall have power to purchase ,construct or acquire on lease or in exchange or hire by gift or otherwise any  real or personal property and any rights or privileges necessary or convenient for the purpose of the association and to improve ,develop, manage ,sell ,lease, mortgage, dispose off ,turn to account or otherwise deal with all or any part of the property of the section .

Objectives :– The sections have the same objects as those of the parent body concerning the specialty it represents (ASI memorandum III) .

Utilization of Funds:- The sections shall utilize their funds only for the purpose of fulfilling their objects .